Greatland to W-2 & 1099 Filers: Remember About Additional Filing Dates
GRAND RAPIDS, Mich., Feb. 20, 2013 /PRNewswire/ -- When it comes to 1099 and W-2 filing and deadlines, after the initial Jan. 31 date for mailing recipient copies, it can be all too easy to relax and forget about state and other federal filing deadlines.
Greatland, one of the country's leading providers of W-2 and 1099 products, has witnessed first-hand many of its customers overlooking these additional filing deadlines and scrambling last-minute to meet deadlines. As a result, Greatland wants to remind businesses of the key upcoming filing dates.
State deadlines
The deadline for state W-2 and 1099 filing varies by state, with 41 states requiring reporting. For the majority of states, the deadline is Feb. 28, 2013, but that is not the case across-the-board. Below is a full list of state requirements and corresponding deadlines:
| Agency Code |
Forms |
Required Reconciliations |
Due Dates |
| AL |
W-2, W-2c, W-2G, 1096, 1098, 1098-C, 1098-E, 1098-T, 1099-A, 1099-B, 1099-C, 1099-CAP, 1099-DIV, 1099-G, 1099-INT, 1099-LTC, 1099-MISC, 1099-OID, 1099-PATR, 1099-Q, 1099-R, 1099-S, 1099-SA, 5498, 5498-ESA, 5498-SA |
A-3 |
2/28 |
| Form 96 |
|||
| Federal 1096 |
|||
| AK |
No W-2 and/or 1099 reporting requirement due to no state income tax. |
||
| AZ |
W-2, W-2c, W-2G, 1099-R |
A1-R, A1-APR |
2/28 |
| AR |
W-2, W-2c, W-2G, 1098, 1098-C, 1098-E, 1098-T, 1099-A, 1099-B, 1099-C, 1099-CAP, 1099-DIV, 1099-G, 1099-INT, 1099-LTC, 1099-MISC, 1099-OID, 1099-PATR, 1099-Q, 1099-R, 1099-S, 1099-SA, 5498, 5498-ESA, 5498-SA |
AR3MAR |
2/28 |
| CA |
W-2s are not required to be submitted to the state, but must be provided to employees. Employers must file Forms DE 9 and DE 9c to report personal income tax withheld, among other taxes. |
||
| W-2G, 1098, 1098-C, 1098-E, 1098-T, 1099-A, 1099-B, 1099-C, 1099-DIV, 1099-G, 1099-INT, 1099-LTC, 1099-MISC, 1099-OID, 1099-PATR, 1099-Q, 1099-R, 1099-S, 5498, 5498-ESA |
Not Applicable |
3/31 |
|
| CO |
W-2, W-2c |
DR 1093 |
E-file: 3/31 |
| Paper: 2/28 |
|||
| W-2G, 1099-MISC, 1099-R |
DR 1106 |
E-file: 3/31 |
|
| Paper: 2/28 |
|||
| CT |
W-2, W-2c |
CT-W3 |
E-file: 3/31 |
| Paper: 2/28 |
|||
| W-2G, 1099-MISC, 1099-R |
CT-1096 |
E-file: 3/31 |
|
| Paper: 2/28 |
|||
| DE |
W-2, W-2c, 1099-MISC, 1099-R |
WR, WR8 |
E-file: 3/31 |
| Paper: 2/28 |
|||
| DC |
W-2, W-2c |
FR-900B |
1/31 |
| W-2G, 1099-MISC, 1099-R |
Not Applicable |
1/31 |
|
| FL |
No W-2 and/or 1099 reporting requirement due to no state income tax. |
||
| GA |
W-2, W-2c, W-2G, 1099-MISC, 1099-R |
G-1003 |
2/28 |
| HI |
W-2, W-2c |
HW-3 |
2/28 |
| 1099-DIV, 1099-G, 1099-INT, 1099-MISC, 1099-OID, 1099-PATR, 1099-R |
Not Applicable |
2/28 |
|
| ID |
W-2, W-2c, W-2G, 1098, 1099-A, 1099-B, 1099-C, 1099-MISC, 1099-R, 1099-S |
ID 967 |
2/28 |
| IL |
W-2 |
Not Applicable |
3/31 |
| IN |
W-2, W-2c, W-2G, 1099-R |
WH-3 |
2/28 |
| KS |
W-2, W-2c, W-2G, 1098, 1098-C, 1098-E, 1098-T, 1099-A, 1099-B, 1099-C, 1099-CAP, 1099-DIV, 1099-G, 1099-H, 1099-INT, 1099-LTC, 1099-MISC, 1099-OID, 1099-PATR, 1099-Q, 1099-R, 1099-S, 1099-SA, 5498, 5498-ESA, 5498-SA |
KW-3, KW-3E |
2/28 |
| KY |
W-2, W-2c, W-2G, 1099-MISC, 1099-R |
42A806 |
1/31 |
| LA |
W-2, W-2c, W-2G |
L-3 |
2/28 |
| MA |
W-2, W-2c, 1099-B, 1099-DIV, 1099-INT, 1099-MISC, 1099-PATR, 1099-R |
M-3, M-3M |
W-2: 3/31 |
| 1099: 2/28 |
|||
| MD |
W-2, W-2c, W-2G, 1099-G, 1099-R, 1099-S |
MW508 |
2/28 |
| ME |
W-2, W-2c, 1099-B, 1099-DIV, 1099-G, 1099-INT, 1099-MISC, 1099-OID, 1099-PATR, 1099-R |
W-3ME |
3/31 |
| MI |
W-2, W-2G, 1099-MISC, 1099-R |
MI 165 |
2/28 |
| MN |
W-2, W-2c, W-2G, 1098, 1099-A, 1099-B, 1099-DIV, 1099-G, 1099-INT, 1099-MISC, 1099-OID, 1099-PATR, 1099-R, 1099-S, 5498 |
Not Applicable |
2/28 |
| MO |
W-2, W-2c, W-2G, 1099-R |
W-3 |
2/28 |
| 1099-MISC |
MO-96 |
2/28 |
|
| Federal 1096 |
|||
| MS |
W-2, W-2c, W-2G, 1099-B, 1099-C, 1099-DIV, 1099-G, 1099-INT, 1099-MISC, 1099-PATR, 1099-R, 1099-S, 1099-SA |
89-140 |
W-2 & 1099-R: |
| E-file: 2/28 |
|||
| Paper: 1/31 |
|||
| 1099s: |
|||
| 3/15 |
|||
| MT |
W-2, W-2c, W-2G, 1098, 1098-C, 1098-E, 1098-T, 1099-A, 1099-B, 1099-C, 1099-CAP, 1099-DIV, 1099-G, 1099-INT, 1099-LTC, 1099-MISC, 1099-OID, 1099-PATR, 1099-Q, 1099-R, 1099-S, 1099-SA, 5498, 5498-ESA, 5498-SA |
MW-3 |
2/28 |
| NV |
No W-2 and/or 1099 reporting requirement due to no state income tax. |
||
| NH |
No W-2 and/or 1099 reporting requirement due to no state income tax. |
||
| NC |
W-2, W-2G, 1099-MISC, 1099-R |
NC-3, NC-3M |
2/28 |
| ND |
W-2, W-2c, W-2G, 1099-B, 1099-DIV, 1099-G, 1099-INT, 1099-MISC, 1099-OID, 1099-PATR, 1099-R, 1099-S |
Not Applicable |
E-file: 3/31 |
| Paper: 2/28 |
|||
| NE |
W-2, W-2c, W-2G, 1099-MISC, 1099-R |
W-3N |
2/1 |
| NJ |
W-2, W-2G, 1098, 1098-C, 1098-E, 1098-T, 1099-A, 1099-B, 1099-C, 1099-CAP, 1099-DIV, 1099-G, 1099-H, 1099-INT, 1099-LTC, 1099-MISC, 1099-OID,1099-PATR, 1099-Q, 1099-R, 1099-S, 1099-SA, 5498, 5498-ESA, 5498-SA |
NJ-W-3 |
2/28 |
| NM |
W-2, W-2c, W-2G, 1099-MISC, 1099-R |
RPD-41072 |
2/28 |
| NY |
No W-2 and/or 1099 reporting. Annual wage and withholding information is reported on the 4th quarter or final NYS-45 return filed for the year. |
2/28 |
|
| OH |
W-2, W-2G, 1099-R |
IT-3 |
2/28 |
| OK |
W-2G, 1099-MISC, 1099-PATR, 1099-R |
G-141 |
2/28 |
| OR |
W-2 |
Form WR |
3/31 |
| PA |
W-2, W-2G, 1099-MISC, 1099-R |
REV-1667 |
1/31 |
| RI |
W-2, W-2G, 1099-MISC, 1099-R |
RI-W3 |
2/28 |
| SC |
W-2, W-2G, 1099-MISC, 1099-R |
WH-1612 |
2/28 |
| SD |
No W-2 and/or 1099 reporting requirement due to no state income tax. |
||
| TN |
No W-2 and/or 1099 reporting requirement due to no state income tax. |
||
| TX |
No W-2 and/or 1099 reporting requirement due to no state income tax. |
||
| UT |
W-2, W-2c, W-2G, 1099-MISC, 1099-R |
TC-941R |
E-file: 3/31 |
| Paper: 2/28 |
|||
| VT |
W-2, W-2G, 1099-MISC, 1099-R |
WH-434 |
2/28 |
| VA |
W-2, W-2G, 1099-MISC, 1099-R |
VA-6 |
2/28 |
| WA |
No W-2 and/or 1099 reporting requirement due to no state income tax. |
||
| WV |
W-2, W-2G, 1099-MISC, 1099-R |
IT-103 |
2/28 |
| WI |
W-2, W-2c, W-2G, 1099-MISC, 1099-R |
WT-7 |
W-2, W-2G: 1/31 |
| 1099: |
|||
| E-file: 3/31 |
|||
| Paper: 2/28 |
|||
| WY |
No W-2 and/or 1099 reporting requirement due to no state income tax. |
||
| * If date shown falls on a Saturday, Sunday or legal holiday, the due date is the next business day. |
|||
W-2 & 1099 Federal Filing Deadlines
Below are the federal deadlines to remember to avoid unnecessary penalties:
| January 31, 2013 |
2012 W-2 & 1099 copies to Recipients/Employees |
| 2012 940 & 944 to IRS |
|
| *Although this deadline has passed, businesses should still |
|
| February 28, 2013 |
Paper Format: 2012 1099 Federal (IRS) Filing |
| February 28, 2013 |
Paper Format: 2012 W-2 Federal (SSA) Filing |
| Or |
|
| April 1, 2013 |
E-file Format: 2012 W-2 & 1099 Federal (IRS/SSA) Filing |
* Exceptions may apply
Quarterly 941 Deadlines
The quarterly deadlines for paper and e-filing are the same for 941/Schedule B. Form 941 is a quarterly report of wages paid to employees and withholdings made by employers and also includes information on the employer's share of Medicare and Social Security taxes during the period reported.
| Quarter |
Ending |
Due Date |
| Jan, Feb, Mar |
March 31 |
April 30 |
| April, May, Jun |
June 30 |
July 31 |
| Jul, Aug, Sep |
September 30 |
October 31 |
| Oct, Nov, Dec |
December 31 |
January 31 |
Additional helpful information regarding W-2 and 1099 reporting requirements can be found on at Greatland.com or on Greatland's speedEfiler.com online e-filing site.
About Greatland
Greatland (www.greatland.com) is the W-2 and 1099 specialist, focused on providing guidance, products, and solutions for small to mid-size businesses and accountants. Through Greatland's subsidiaries – Greatland, Nelco, FileTaxes.com and Broker Forms – the company offers an extensive array of specialized products for business: W-2 forms, 1099 forms, W-2 and 1099 software, online filing, business checks and check writing software, presentation materials, income tax preparation supplies, and mortgage forms. Greatland is an employee-owned company with locations in Grand Rapids, Mich. and Green Bay, Wis. Follow us on Facebook or Twitter: @GreatlandCorp
SOURCE Greatland
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